GlaxoSmithKline's Science in the Summer Enrichment Program
2014 Overview

Before registering, please read the following information carefully, even if your child has participated in Science in the Summer in the past. You will find significant updates and changes to this information since last year.

General Information

GSK Science in the Summer (SIS) is an enrichment program for children, administered by Morehead Planetarium and Science Center. SIS provides science education activities (from three to five days, depending on grade level) at a community site, usually a public library. SIS is currently available at 29 sites in nine counties, providing hands-on activities and demonstrations of science experiments.

QUICK LINKS

PLEASE NOTE: Registration for this program does not open until March 2014. Please check the schedule to see the exact registration date for the session you want.

Eligibility and Cost

Eligibility

Science in the Summer is offered for children in three age levels:

  • Level I classes are for children entering grades 2 and 3 only.
  • Level II classes are for children entering grades 4 and 5 only.
  • Level III classes are for children entering grades 6, 7 and 8 only.

SIS offers a five-day experience for Level I (mornings only: 9 a.m.-12 noon) and Level II (afternoons only: 1-4 p.m.).

SIS offers a three-day experience for Level III. This is scheduled in either the morning or the afternoon, depending on the site.

Level I and Level II sessions each have 20 available spaces. Level III sessions have 24 available spaces. Your child must be registered for the level appropriate for his or her grade and age. There are no exceptions. If you have questions about the level appropriate for your child, please contact the SIS office before registration.

Cost

Participation is free, but spaces are limited. Please note that parents must dedicate time and energy to complete the registration process successfully for their children, using SIS's online registration system.

Registration Guidelines

Please note: The parent or guardian must have a valid email address in order to register a child for SIS. If you do not have an email address, you can sign up for a free email account through Google Mail, Yahoo Mail, Hotmail or another online service, and you can access that email account through any computer with an Internet connection. If you do not have computer access at home, SIS suggests using public computers that are available at community libraries.

How do I register my child for SIS?

There are three essential steps required to complete a Science in the Summer registration:

  1. You must complete and submit the online registration form for your child.
    -- Review the registration terms and conditions below.
    -- When registration opens for the session you want, click the "Register Now" button on the schedule page.
    -- Select the county, site, week and level for the session you want.
    -- Click the "Register" link to open a registration form on the "ABC Signup" website for the session you want. (This link will not appear until 9 a.m. on the day registration opens for the session.)
  2. After registering, you must complete and submit the required participant release forms using a "DocuSign" digital signature.
    -- After you register online, check your email for a message from "ABC Signup" (this may take 30 minutes or longer). If you do not receive that email within an hour, check your spam folder to be sure it wasn't filtered out of your inbox.
    -- In that email, look for a link to "DocuSign," a website where you will complete and sign the required participant release forms online.
    --You must submit the participant release forms electronically, through the "DocuSign" website, within three (3) days of registering your child. If SIS does not receive the forms within three days, your child's registration will be canceled.
  3. You must complete and submit the Health & Safety Survey form for your child.
    -- In the email you receive from "ABC Signup," look for a link to download the Health & Safety Survey form as a PDF document. (You can also download the Health & Safety Survey form here.)
    -- Complete and submit the Health & Safety Survey form by mail or fax to the SIS office. You can also scan the completed form and email it to scienceinthesummer@unc.edu.
    -- You must submit the Health & Safety Survey form within three (3) days of registering your child. If the form is not received or postmarked by that time, your child's registration will be canceled.

Registration terms and conditions

  • Registrations will be accepted in the order they are received, until all spaces are filled. Each session will have a waiting list for 10 spaces.
  • Incorrect information on a registration can result in the cancellation of that registration. Be sure that you enter correct information for yourself and for your child.
  • Check that you have typed your email address accurately -- if you do not include your correct email address, you will not receive the email with your link to the required release forms.
  • Do not register any child more than one time. Each child is permitted to participate in the program only once per summer, regardless of site. Duplicate registrations will be cancelled.
    If you want to change the session for which your child is registered, you must cancel the existing registration before completing a new registration for another available session. You will see a link at the bottom of the registration email from "ABC Signup" that will allow you to cancel the existing registration.
  • Register your child for the appropriate level. Registrations made for the incorrect level are subject to cancellation.
  • All contact information should be for the parent or guardian of the child that is being registered.

Release form terms and conditions

All forms must be submitted within three (3) days of completing your child's registration through the "ABC Signup" website. If you do not submit the forms as instructed, your child's registration may be canceled.

You will find all of the links you need in the confirmation email you receive from "ABC Signup." You must complete the participant release forms and sign them online, using the "DocuSign" website, within three days of registration. You must complete the Health & Safety Survey form and return it to the SIS office by mail (postmarked within three days), by fax (received within three days) or by email of your completed and scanned form (received within three days).

  • The forms must be completed and signed ONLY by the child’s parent or guardian.
  • SIS reserves the right to cancel a registration if these forms are not submitted according to the instructions, if the forms are incomplete or inaccurate, or if the forms are not submitted by the deadline.

When can I register my child?

Registration for each session opens at 9 a.m. on the corresponding registration date (see below) and closes either 1) when all class seats and spots on the waiting list are filled, or 2) April 30, 2014, whichever comes first.

  • Sessions held June 16-20 and June 23-27 will register beginning March 3.
  • Sessions held July 7-11 and July 14-18 will register beginning March 10.
  • Sessions held July 21-25 and July 28-Aug. 1 will register beginning March 17.
  • Sessions held Aug. 4-8 and Aug. 11-13 will register beginning March 24.
I made an error on my child’s online registration form -- what should I do?

Wait until you receive the confirmation email for the registration. This email includes a link for you to make changes to your original registration form. However, if you have registered your child for the wrong level, you cannot use this link -- you will need to cancel the existing registration and register your child for an open session at the correct level.

Emails from GSK Science in the Summer

Why haven't I received any SIS email messages?

Check for email messages from "ABC Signup" or from "@email.unc.edu" or @unc.edu" addresses.

Email is the primary method of communication for GSK Science in the Summer, so please check your email regularly to be sure you receive all information from SIS staff and do not miss any deadlines or reminders.

Will I be notified when my child’s paperwork is received?

For the participant release forms, you can choose to receive a copy of the release forms via email from "DocuSign" -- just choose this option when you submit the forms.

For the Health & Safety Survey form, you will be sent an email through "ABC Signup" after the SIS staff has reviewed the form and determined that it is complete. This is the only confirmation that you will receive. The SIS office does not confirm via telephone the receipt of forms.

Waitlist Guidelines

What is the waitlist?

If all available spaces for a session have been filled, any additional registrations submitted for that session (up to 10) will be automatically added to a waitlist for that session. If this happens, you will receive an email from "ABC Signup" that reports your child's position on the waitlist. This is NOT a confirmed registration -- instead, this puts your child "in line" for any spaces that become open due to cancellations in that session.

How does my child move from the waitlist into a confirmed registration?

If there are any cancellations in a full session, children on the waitlist will be moved into the spaces that were opened due to the cancellations. You will receive an automated email notifying you if your child has been moved from the waitlist into an open space in the session.

If my child is on the waitlist, do I still need to complete the participant release forms in "DocuSign" and submit the Health & Safety Survey form?

Yes. Parents and guardians of children on the wait list are asked to complete and submit the required forms so that open spaces can be filled efficiently. This does not guarantee that your child will be able to participate, but it does ensure that he or she will be eligible to remain on the waitlist. The same policies about forms apply to children on waitlists -- if the forms are not submitted according to the instructions, if they are incomplete or inaccurate, or if they are not submitted by the deadline, the child's position on the waitlist may be cancelled.

Can I add my child to more than one waitlist?

A parent or guardian may sign a child up for multiple waitlists. However, once a child is taken off a waitlist and confirmed for any session, all other waitlists for that child will be cancelled. A child cannot be both confirmed for one session and waitlisted for another.

If you add your child to multiple waitlists, you must complete the participant release forms in "DocuSign" and submit the Health & Safety Survey form separately for every waitlist.

Drop-Off and Pick-Up Procedures

What are the sign-in and sign-out requirements?

To ensure the safety of every child participating in GSK Science in the Summer, the program has strict requirements for signing children in and out of the session each day.

  • Every day, when you (or another adult you have approved in advance) arrive to drop off or pick up your child, you must enter the SIS classroom AND present government-issued photo identification to the SIS educator to verify your identity.
  • Every day, your child must be signed IN and OUT of the program by you (or another adult you have approved in advance).
  • The SIS educator is the only person permitted to check identification and facilitate the sign-in/sign-out process. Library staff members and high school assistants cannot do that.
Please allow adequate time each day to complete this procedure.

Who can drop off and pick up my child?

During registration, you may provide the names of two parents/legal guardians AND up to five other adults whom you approve to drop off and pick up your child from SIS. All of these adults must be over the age of 18. Only individuals on this list will be able to drop off and pick up your child. SIS recommends that you include individuals whom you know will be always available to drop off or pick up your child if you are not available for any reason.

Can I make changes to my list of approved adults for drop off and pick up?

After you register your child, you will be able to make changes to your list until May 30, 2014, at 5 p.m. All changes must be made by that time, and you will not able to make changes on site during the session -- please keep this in mind as you plan. You will find instructions in your registration confirmation email from "ABC Signup" for making changes to your list of approved adults.

2014 Educational Theme

GSK Science in the Summer provides hands-on activities, as well as demonstrations of science experiments, within a theme that focuses on a single science subject. The 2014 theme for SIS is "Chemistry." As part of this theme, children will investigate the structure of atoms, explore the properties of elements and the states of matter, and learn about acids and bases. SIS classes are led by certified teachers and assisted by trained high school students. The classes are designed to spark children's interest in science knowledge and show how science concepts relate to everyday life.

Employment

GSK Science in the Summer Educators

GSK Science in the Summer employs certified teachers to lead classes at each site. Priority is given to teachers who have completed DESTINY training previously and/or who teach in counties where SIS sites are located.

Information for teachers can be downloaded from this website beginning in February (click here). Applicants must submit a completed Science in the Summer Availability Form with your other required documents. Click here to download, complete, save and upload the SIS Availability Form as an Excel spreadsheet. (If you have an older version of MS Office Excel software, click here for a different version that may be compatible with your software.)

Individuals employed for these positions must complete a paid and mandatory training program led by Morehead staff. Additional information regarding REQUIRED interviews and training sessions for educators is available by clicking here. Applicants should read this information carefully before completing and submitting applications through the online system.

Science in the Summer High School Student Assistants

In addition, the program provides short-term employment opportunities for outstanding high school students in each community to help present the classes. Priority is given to students who have participated in DESTINY activities and/or attend school in counties where SIS sites are located.

Information for high school students can be downloaded from this website beginning in February (click here). Applicants must submit a completed Science in the Summer Availability Form with your other required documents. Click here to download, complete, save and upload the SIS Availability Form as an Excel spreadsheet. (If you have an older version of MS Office Excel software, click here for a different version that may be compatible with your software.)

Individuals employed for these positions must complete a paid and mandatory training program led by Morehead staff. Additional information regarding REQUIRED interviews and training sessions for high school student assistants is available by clicking here. Applicants should read this information carefully before completing and submitting applications through the online system.

History of GSK Science in the Summer

GSK developed the original Science in the Summer program in 1986, serving children in Philadelphia, Penn. The goal of this program was to prevent the "summer slide," which can happen when children do not participate in any academic activities during the summer. When the "summer slide" occurs, children do not make any academic progress -- and they may even lose some of the progress they made during the previous school year. Science in the Summer prevents the "summer slide" by engaging children in science education.

In 2008, GSK expanded the program into North Carolina and chose Morehead Planetarium and Science Center to administer the program. During its first year in North Carolina, Science in the Summer offered free classes at 10 sites. It doubled in size for its second year.

In 2010, GSK awarded a $700,000 grant to Morehead to expand the program in North Carolina over the next two years. This allowed the program to expand yet again in 2010, offering the program at 30 sites in nine different counties. In 2011, the program expanded to offer more than 115 sessions.

GSK renewed the grant in 2012 and in 2014, each time for two more years. In 2012, Science in the Summer expanded again to offer more than 140 sessions, and the program continues to operate in nine North Carolina counties.